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Chapter 28

Accounts & the general ledger

The chart of accounts, manual journal entries, the general ledger for any account, financial years, and ledger integrity checks.

FADx ERP 1.88.31
Accounts and general ledger — chart of accounts and balances
Accounts and general ledger — chart of accounts and balances

The ledger integrity check scans for everything that can corrupt balances: unbalanced entries, invoices without an entry, cash transfers without an entry, and opening balances without an entry — with a "complete missing entries" button.

Common workflows

  1. 1

    A manual entry

    Create it as a draft, add the lines (debits equal credits), then post.

  2. 2

    A statement from the tree

    Pick the account to see its movement and running balance.

  3. 3

    Complete missing entries

    Ledger integrity → "Complete missing entries" after linking the missing accounts.

FADx ERP 1.88.31
Books integrity — consistency checks between documents and journal entries
Books integrity — consistency checks between documents and journal entries

Messages you may see — and what to do

  • "Entry is not balanced"

    Total debits must equal total credits.

  • "Segregation of duties is on"

    A manual entry must be posted by someone other than its creator.

  • "The financial year is closed"

    No entry may carry a date inside it.

  • A posted entry cannot be edited

    Correct it with a reversing entry.

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