What you get
One party, two roles
In the “New party” form you enter the name, phone and line of business, then under “Role” tick “Customer”, “Supplier” or both.
A statement for each role
You pick the role when you open a “Statement”: as a customer it shows what they owe you for their orders; as a supplier, what is due to them for stage costs.
No blended figure
Choosing the role is required on purpose: reading both statements as one would give you a wrong figure without you noticing.
A credit limit per customer
Set a maximum for each customer, and the program warns you when their balance goes over it.
Paying binders and finishers
When you add a stage to an item you choose the “Supplier” who will do it, and its posted cost is recorded as payable to them. Pay it from the cash box in full or in parts; overpayment is refused.
Each factory, its own books
Running more than one factory or branch? Each company in the program is a separate database with its own customers, suppliers and accounts, with no overlap at all.
How it works
Full walkthrough in the guide- 1 On “Customers & suppliers”, fill in the “New party” form: name, phone and line of business.
- 2 Under “Role”, tick “Customer”, “Supplier” or both, then click “Add”.
- 3 Set a credit limit for the customer so the program warns you if their balance goes over it.
- 4 Choose the party as the “Supplier” on your order stages, then record and post each stage’s cost.
- 5 Open the party, choose “Statement”, and pick the role: customer or supplier.
Common questions
Can a customer also be a supplier?
Yes. Tick both “Customer” and “Supplier” under “Role” and it stays one party with two separate statements: one for what they owe you on their orders, one for what you owe them for stage costs.
Why does the statement ask me for a role?
Because a party that is both customer and supplier has two entirely separate statements, and showing them as one would give you a wrong figure without you noticing.
A supplier payment was refused — why?
You are trying to pay them more than is due. Check the correct balance on the cost itself — part payments are fine, but overpayment is refused so you never pay twice by mistake.
Can I keep the books of two factories apart?
Yes. Create the new company in “Settings → Companies”; each company is a completely separate database with its own orders, customers and accounts.
More in FADx Print
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