What you get
A cost for every stage, with its supplier
In “Stage costs” you enter the amount, pick the supplier and add a short description. Each item on the order has its own stages and its own costs, so the costing is done item by item.
Draft cost and posted cost
A cost goes in as a “Draft” with no accounting effect, so you can log an estimate while you wait for the supplier’s invoice. Once the figure is final, click “Post”: the journal entry is created and the amount is recorded as payable to the supplier.
Part payments to suppliers
On a posted cost, click “Pay”, enter the amount and pick the cash box you are paying from. You can pay part of what is due, and the program keeps track of what is left.
Overpayment is refused
Try to pay a supplier more than is due and the program says no and shows you the correct balance — so the same bill never gets paid twice by mistake.
The profit, on the order itself
Every order’s details include a row with “Revenue”, “Posted cost” and “Profit” — revenue minus posted cost. If some costs are not posted yet, you also see “Draft cost” and the profit “After drafts”.
No invented losses
An order whose price is not agreed yet shows “Not agreed yet”, not zero. Zero minus the costs would show a loss that isn’t real — and could push you into a wrong call on profitable work.
How it works
Full walkthrough in the guide- 1 Open the stage from inside the order and choose “Stage costs”.
- 2 Enter the “Amount”, pick the “Supplier”, add a short description and click “Add” — the cost is now a “Draft”.
- 3 When the figure is final, click “Post”: the journal entry is created and the amount is recorded as payable to the supplier.
- 4 On the posted cost, click “Pay”, enter all or part of the amount, and pick the cash box.
- 5 Check “Revenue”, “Posted cost” and “Profit” in the order details before delivery.
Common questions
How is an order’s profit worked out?
Profit is the revenue — the amount agreed with the customer — minus the stage costs actually posted. Costs still in draft are left out, but the program shows the profit “After drafts” beside it: what the profit would be if every draft were posted.
Can I pay a supplier in instalments?
Yes. Part payments are allowed and the program tracks what is left on each cost. Paying more than is due is refused, and you are shown the correct balance.
Why doesn’t a cost hit the accounts as soon as I enter it?
Because it goes in as a “Draft” on purpose: you can record an estimate while you wait for the supplier’s invoice without touching your accounts, then post it once the figure is final and the journal entry is created.
How do I find out why one order made less?
Compare the profit on orders of the same kind for the same customer. If one made much less, a stage in it probably cost more than usual — open its stage costs and compare.
More in FADx Print
Try FADx Print in your factory
Request the installer — we send it and help you set it up, and from the first order you know its cost and profit.